Jobs


 THIS IS A SELECTION OF JOBS – PERMANENT AND TEMPORARY – AVAILABLE THROUGH COVENT GARDEN

To apply for a specific job please click on cv@coventgardenbureau.co.uk and enter the Job Title in the Subject line.

Don’t see quite what you’re looking for?

We would also be pleased to hear from you if you are looking for a position that’s similar to the ones included below, as we always have new vacancies being registered with us, and only some of our openings are featured on this page.

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TEMP TO PERM PA TO EXECUTIVE DIRECTOR
to £32,000 plus 30 days holiday plus Christmas closure

Great chance to make this role your own – working on a temp to perm basis, this approachable Executive Director of a leading Public Sector Body needs a safe pair of hands to:
• organise his day to day diary, meetings and events
• draft correspondence and minute meetings
You will have a solid work track record (several years minimum), including:
• minute taking
• the ability to organise events
• previous 1:1 Senior Level PA support
• first class MS Office skills
• excellent written skills
This temp to perm role is to start around 10th November and will be temp for 3-6 months initially. Lovely offices, very friendly people and great benefits!
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INTERNATIONAL BUSINESS DEVELOPMENT MANAGER
c.£45,000

 
Global Membership body in Central London are looking for an experience, driven Business Development Manager to grow their membership both within the UK and globally.
You would be developing long term relationships with global businesses, advising potential and existing members on their membership options and working closing with the internal Membership teams to ensure effective delivery of the services and membership support.
You will also play a strategic role with local volunteer groups and representatives including providing guidance during the development of local programmes of activities and encouraging them to play an active role.
You will need to have solid experience in a complex marketing, business development or sales environment together with exceptional communication skills and the ability to influence, advise and coach others.  You will also need to be happy to travel internationally on a regular basis.

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PART TIME SECRETARY - 2 DAYS PER WEEK 9-5PM)
£11,900


Are you looking for Part Time work? If so, we have great opportunity working Thursday & Friday 9 - 5pm as a Team Secretary processing letters, emails, phone calls & faxes, maintaining paper/electronic filing systems, screen incoming queries, preparing papers for meetings, recording & taking minutes and organising travel/diaries.

You will have a Secretarial background and 50WPM + with good IT skills. Experience in a legal setting is an advantage).

Excellent benefits include Season Ticket Loan, 25 days holiday, pension, childcare vouchers etc. 

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RECEPTIONIST FOR WEST END ENGINEERS
£20-22,000


An exciting opportunity to join the Front of House team for this leading firm of Engineers in the heart of the West End.  
You would be working in a team of 4 providing cover for two main Reception desks. Duties would include meeting and greeting visitors, ordering taxis and couriers, booking out meeting rooms, dealing with post and keeping the reception area in good order.
You will need the following
 

  • Some solid Reception/customer services experience
  • Cheerful, friendly manner, able to provide a warm welcome to visitors
  • Hardworking, keen attitude
  • Professional telephone manner
  • Good MS Office skills

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SENIOR TEAM ADMINISTRATOR – IMMEDIATE START
£25,000


We have an interesting varied admin role working for a Consumer Watchdog based in the City who need a switched on, experience administrator to assist them during a busy period.
You would be providing fully admin support to the team, arranging Board Meetings, minute taking, diary management, dealing with expense claims and providing admin support for the recruitment of a new Board Member.
You will have a solid administration background ideally with experience managing diaries and supporting meetings.  You will also be used to working in a fast-paced environment and be confident dealing with people at all levels.
This is a contract until the end of March 2015 and will require an immediate start so apply today with your CV.

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E-LEARNING CO-ORDINATOR
£25,500

 
Leading Royal College in Central London are looking for an E-Learning Co-ordinator to manage the administration and marketing aspects of the e-learning modules delivered by their Education Team.
You will be managing projects to co-ordinate the design and production of new e-learning modules as well as managing updates to content on existing modules.  You will also take responsibility for the marketing of the e-learning including via emails, updating the website and attendance at events.  You will also work closely with the Education Marketing Co-ordinator on joint marketing initiatives.
The role will also involve client management, managing budgets and liaising with suppliers.
You will need:
 

  • A Degree or equivalent qualification
  • 2 years plus solid admin experience
  • Experience of working in project environment
  • Experience of customer service, marketing and/or stakeholder communication
  • Experience of e-learning products

Send us your CV today !
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PRODUCER WITH DTP SKILLS
£28,600


An exciting opportunity has arisen for a permanent role within the Pre-Production team, to work closely with designers and editors in order to deliver a very busy publishing programme, and ensure that books are produced on schedule and within budget.

Additional responsibilities will be to ensure that files are supplied to external parties and to archive with the correct specifications, to advise on the most appropriate prepress workflows, and to liaise with production on schedules. The successful candidate will liaise with internal departments, as well as with external packagers, freelancers and repro houses on a wide variety of frontlist and revised titles, advising on templates, preflighting files to check print integrity and troubleshooting file set-up issues.
 
The successful candidate will be highly motivated, able to work independently and within a team, passionate about books, and able to manage tight schedules within a very busy department.
 
Key skills required:                                          
 
•                      DTP background (Essential) within a Book Publishers
•                      InDesign CS6 (Essential)
•                      Working with templates and style sheets
•                      Acrobat Professional (Essential)
•                      Good understanding of Print Processes
•                      Excellent communication skills
•                      A sharp eye for details effective team player.
•                      Excellent file management

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DISCIPLINARY COMMITTEES SECRETARY
£38,426


Leading Membership Body in the financial sector are looking for a new member of their Adjudication Team to assist with supporting disciplinary hearings and make sure that they are run efficiently and transparently in accordance with their regulations.
You would be providing admin support on practice and procedural matters to the disciplinary panels, providing secretarial support to the Committees and working on related projects.
You will have :
 

  • Experience in a regulatory environment
  • Experience of investigation and prosecution of professional disciplinary cases
  • Project and committee management skills
  • Strong IT skills
  • Excellent written and oral communication skills

This is a permanent London based role but occasional travel to Edinburgh/Oxford will be required.

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ARTS ADMINISTRATOR WITH FLUENT FRENCH
£28,000

 
Excellent opportunity for a highly skilled administrator with experience in the arts to work for a leading textiles designer and manufacturer based in the West End. 
This is a busy responsible role which will involve supporting 2 Directors in London and 1 in Paris.
You would be dealing with budgets, producing reports, researching and sourcing suppliers, photographing and scanning designs, recording purchases and dealing with general correspondence and enquiries.  You will also have the opportunity to travel to Paris a couple of times a month.
You will have 5 years plus solid administration experience, ideally gained within arts/media together with excellent IT skills and numeracy.  You will also be passionate and diplomatic and be happy to travel and use your French language skills where needed.

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PART TIME ACCOUNTS RECEIVABLE ASSISTANT – MATERNITY COVER
£20,000 FOR 7 DAYS PER FORTNIGHT (£28,500 PRO RATA
)

City based Membership Body near St Pauls are looking for an Accounts Receiving Assistant to join the Finance Team to cover a period of Maternity Leave.
The role would involve taking overall responsibility for credit control, contacting members for payment of membership fees.  You will be dealing with daily collation, preparation and banking of all receipts, maintaining the spreadsheet of all outstanding invoices and recording any correspondence and conversations with the debtor.
You will have general accounting skills together with excellent MS Office skills and experience of using an Accounting package for debtors.
You will also have significant credit control experience and excellent communication skills.
This is a part time role working 7 days in every fortnight for a period of maternity leave cover.  You will need to be looking for part time work only (not full time) and be available to start in November.

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ADMINISTRATOR FOR LEADING ROYAL COLLEGE
TO £20,500


Excellent opportunity to use your admin skills working in administration for a prestigious Royal College in Central London.

You would be supporting one of their teams, co-ordinating meetings, booking rooms, troubleshooting IT and AV issues for meetings and organising catering.  You will also be dealing with enquiries on behalf of the team, and archiving and scanning documents.

You will be a bright switched on administrator (minimum of A Levels) with experience in administration, in particular organising and support meetings.  You will also have strong MS Office skills and excellent attention to detail.
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MEMBERSHIP ACCOUNT MANAGER, LONDON AND THE SOUTH EAST
£35,000-£40,000 plus up to 20% bonus

Membership Account Manager needed to build on existing business relationships and upsell Membership Services, including Sponsorship deals.
You will take full responsibility for visiting the Members' offices - these could be based in Greater London and outside, right down to the South Coast. Therefore you will need a car and a clean driving licence. The majority of your time will be spent travelling with 25% of your time spent in the Central London office updating client contacts etc. This role will suit you down to the ground if you have:

  • A background building business relationships with professional clients
  • Knowledge of the Membership World and the ability to promote the benfits of Membership Services
  • Experience working in an accountable stand alone role within a broader team.

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EXECUTIVE ASSISTANT TO CHAIR OF ROYAL COLLEGE FACULTY
TO £30,000 PLUS FREE LUNCH AND 27 DAYS ANNUAL LEAVE!

 
Leading Royal College based in Central London are looking for an Executive Assistant to support their Chair, Medical Director and Manager of one of their associated Faculties.
You would be providing full PA/EA support including diary management, organising papers and for meetings, arranging travel and accommodation, managing and reviewing all incoming and outgoing correspondence, drafting reports and papers and managing filing and data. 
You will have:
 

  • A minimum of 3 years solid PA experience working at senior level
  • Strong MS Office skills including PowerPoint
  • Excellent communication skills
  • Project management skills

Send us your CV today to be considered.

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EVENTS OFFICER – CENTRAL LONDON THINK TANK
£28-30,000

 
Leading London based Think Tank are looking for a new member of their Communications Team to focus on the management of their yearly events programme.
You would be devising and implement an annual project plan, managing budgets, liaising with speakers, delegates, venues and supplier and working on sponsorship and branding.  You will also get involved in the marketing of the events
You will need:
 

  • A minimum of 3 years Events Management experience
  • A dynamic approach to problem solving
  • An interest in public affairs/public policy/government
  • Excellent written and verbal communication skills
  • Budgeting skills

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MARKETING ASSISTANT – 12 MONTH CONTRACT
To £23,000

 
High profile membership body based in Central London are looking for a new member of their Marketing Team to supporting them during a busy period and assist with launching new products.
Reporting to the Sales and Marketing Manager, you would be implementing marketing plans including email marketing and direct mail, planning timetables, producing newsletters and bulletins, analysing campaign results and statistics and preparing promotional materials for events and exhibitions. 
You will be a bright, focussed individual with a  passion for marketing, keen to develop your career.  You will need some solid experience in a marketing environment with knowledge of various marketing channels together with excellent written English and confident communication skills.
You will also have excellent Powerpoint skills and be a fast learn who is proactive and self-motivated

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PUBLIC AFFAIRS & POLICY ASSISTANT, 6 MONTH CONTRACT INITIALLY
£25,000-£28,000 pro-rata


Our client, a leading lobbying and Membership organisation, needs a highly intelligent and articulate Public Affairs and Policy team Assistant to help the team maintain the Public Profile.
You will:
• Support the Parliamentary Affairs Mgr and Head of Policy
• Monitor and Input Parliamentary data
• Correspond with MP’s and Peers
• Brief on debates, undertaking Research and Writing
• Build links with stakeholders
• Identify and attend relevant Parliamentary and political events and promote good information flows within the organisation
Ideally you will have:
• Worked in or around Parliament
• Experience of Parliamentary monitoring and filtering and analysing large amounts
of data
• Strong oral and written communication skills
• Effective presentation skills using a variety of channels
• Ability to “horizon scan” and pick out important events and opportunities
• An interest in people

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MARKETING EXECUTIVE FOR CITY-BASED PROFESSIONAL INSTITUTE
c.£35,000


Leading Professional Body based near Moorgate are looking for a new Marketing Executive to work on a broad range of campaigns to promote the organisation and its products and services.
You would be planning, developing and implementing agreed marketing communications plans to support product and service initiatives.  You will also be creating and managing email and digital campaigns across all online platforms to include copywriting, editing, proofreading and producing post-campaign analysis.
You would also be working closely with the Marketing Manager to identify and co-ordinate further opportunities for promotion of marketing projects.
You will need the following:

  • CIM or similar Marketing qualification
  • Experience of planning, development and implementation of marketing plans
  • Copywriting and proofreading skills
  • Excellent IT skills
  • Excellent verbal communication skills

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PROJECT COORDINATOR – CONTRACT UNTIL JULY 2016
£28,000
 
An exciting opportunity to work on a new project for a well-established Membership organisation. You will manage this project through to publication including the implementation of guidelines, updating the project database & evidence tables, updating of references on the database and organising & preparing documents for meetings as well as taking notes where evidence of best practice are discussed for inclusion in the guidelines.
 
You will be:

  • Degree educated
  • Strong IT skills including Excel, Access & Power Point
  • Extensive experience of project coordination
  • Experience within the NHS or a Medical field would be an advantage
  • You will ideally have knowledge of Sharepoint and/or EndNote as well as Medline or similar

 Benefits include pension scheme, Season Ticket Loan, free lunches and on site library 
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AAT ACCOUNTS ASSISTANT, FURTHER STUDY SUPPORTED
£26,000-£27,000


Historical Membership Body based in The City needs safe pair of hands in their Accounts Team. Working as part of a close knit team, and using Sage 50, you will undertake the following duties:
•Sales Processing
•Receiving and processing invoices, expense forms and payments
•Managing daily post
•Credit Control
•Maintaining spreadsheets
•Reconciling accounts
•Reconciliation of Direct Debit Mandates
•Managing Petty Cash
•Filing
•VAT Returns
The workload in this team is steady and you will always be busy. You will have a solid generalist Accounts processing background and have extensive Sage Line 50 experience. Among the experience you will have, you must have processed VAT returns. You will be AAT qualified or part way through and this organisation may be able to support further finance training. Of course, you will have a good people skills and really enjoy being part of a small, friendly team.


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EXPERIENCED PA TEMPS NEEDED
£12-15 PER HOUR
 
Exciting opportunities in exciting central London companies available for confident and experienced Personal Assistants/Secretaries.
We recruit for a broad range of clients, including well-known organisations in Public Sector, Membership, Arts, Charity and Legal fields. We are looking for candidates with:

• At least two years’ relevant experience
• Excellent diary management skills
• Proficiency with the MS Office Suite
• Confidence making travel arrangements and setting up meetings

If you have the right skills and are looking for the flexibility of temp and contract work then we would love to hear from you, send us your CV today!
 
 
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START A NEW CAREER IN RECRUITMENT
£28,000-£32,000


Opportunity for proactive, business minded mature person (with at least 5 years work
experience since College) to start a new career in the world of Office Staff Recruitment.
As a Recruitment Consultant you'll:
-Interview candidates for Temporary and Permanent Business Support roles
-Liaise with Clients - and bring the two sides together
-Build and develop successful relationships using your initiative to the full
-Run your own day in a busy team environment
-What are you doing now?
Successful people have joined us from careers in
-The Office World - you're an EA, Senior PA, or Office Manager
-Retail or Hospitality Management - with plenty of people responsibility
-Graduate or Professional Trainee Schemes - now you want something more creative
-HR or Administration - you've done some interviewing and recruitment
-Events and Media - you're used to results and deadlines
-Sales and Marketing - you're ready to use these skills more subtlely
Our career package includes a good starting salary, both team and individual bonuses, and ongoing training which harnesses your transferable skills.
If you'd like to be considered for a career in Office Staff Recruitment with Covent Garden,
one of London's longest established agencies, please let us have your CV, together with
covering letter indicating why a move into Recruitment would appeal.
 
 



 
  





 
 
 

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