THIS IS A SELECTION OF JOBS – PERMANENT AND TEMPORARY – AVAILABLE THROUGH COVENT GARDEN
To apply for a specific job please click on firstname.lastname@example.org and enter the Job Title in the Subject line.
Don’t see quite what you’re looking for?
We would also be pleased to hear from you if you are looking for a position that’s similar to the ones included below, as we always have new vacancies being registered with us, and only some of our openings are featured on this page.
Personal Assistant to Chief Executive
£30,955 - £32,181 + Excellent Benefits
Exciting opportunity to be the Personal Assistant to the Chief Executive of a well established Membership Organisation. You will be responsible for providing support at Executive level including; extensive international travel arrangements, diary management and minute taking. You will be liaising with external stakeholders so confidence and excellent written and verbal communication skills are essential.
You will have the following experiences:
- Extensive international travel arrangements, minute taking and diary management
- Senior PA experience at Director/ Chief Executive Level
- Excellent MS Office skills
- Experience of invoice and expense processing
- The ability to prioritise conflicting deadlines and a busy workload
If you have the above experience and are seeking your next challenge supporting senior management then email your CV.
GRADUATE SOCIAL MEDIA MARKETING ASSISTANT
Are you a recent graduate with good social media knowledge looking to make your stamp in an organisation? Then this is the job for you!
This newly created role will give you the opportunity to manage and implement new social media strategies, market their events & conferences and assist with event management.
You will ideally have a Marketing Degree or equivalent (eg advanced/higher level apprenticeship with relevant work experience). You will have experience of using a wide range of social media tools for business especially Hootsuite, Klout, Clicky, tweetdeck, twitter, Google +, Facebook, Instagram, Linked In, Pintrest etc. Event Management experience would also be desirable.
* Excellent benefits available including 25 days (+ you buy an extra 5!, excellent pension & private healthcare.)
PA/OFFICE MANAGER WITH BUILDINGS/FACILITIES EXPERIENCE
up to £40,000
A great opportunity for you to work for a Central London based Membership Body. This role will involve PA and Office Management duties including managing any problems in this listed building. PA duties primarily involve organising travel, visas and meetings. There will also be line management of 2 junior members of staff.
You will have a PA background with experience of building management/facilities. You will also have experience of renewing/tendering for service contracts. Good working knowledge of HR & Personnel systems would be an advantage.
Benefits include 25 days holiday + you can buy an additional 5 days, private healthcare and 12% pension.
Fantastic opportunity to join a Statistics Team in a large professional membership body based in the City where you would be managing a team of analysts doing regular data collection from the members and producing statistical information.
You will be hands on doing a number of data collection and analysis exercises for specific members yourself as well as overseeing the work of 3 analysts.
You will also oversee the data subscription service which enables non-members to access the data, ensure the Statistics Helpdesk is well run and produce their flagship publication.
The role would suit a Graduate with a relevant degree who has a minimum of 5 years’ experience in statistics, including some collecting and publishing of data. You will also have some managerial/team leader experience.
Skills in SPSS or another statistics package is desirable.
BUSINESS SUPPORT MANAGER
Leading Royal College in Central London are looking for a key member of their team to support the Chief Executive in all aspects of their work.
The role will involve a broad range of duties including the following:
You would also get involved with writing speeches and presentations for the CEO and managing an administrator.
- Research and Analysis
- Strategy and Planning
- Board of Trustees support
- Meeting Support
- Governance and Compliance Support
You will need to have
- A Degree
- 5 years’ plus in Professional/Business environment
- Experience support a CE or Board of Directors
- Governance/legal knowledge would be beneficial
- You will also have excellent written and oral communication skills and be numerate and articulate, confident detailing with senior level Board members and happy to work with minimal supervision.
Immediate interviews, apply today.
PROJECT/DATA COLLECTION COORDINATOR
An opportunity to work for a friendly firm project managing/coordinating data collection exercises. You will:
•Plan & organise the preparation of documents
•Use your strong communication skills both verbally & on email
•Supervise the work load of the Data Collection Assistant
•Induction & training of temp staff
•Verify data, test new systems and organise & manage data collection projects
•Answering queries and attending meetings/take minutes
•Monitor/track exercise progress
•Update monthly reports
Skills required for this post include:
•Project management skills
•Strong written & communication skills
•Analytical & problem solving skills
•Strong use of Excel knowledge
•Government/NHS or Market Research experience would be useful
*Benefits include Life Assurance, pension & a performance related bonus
HUMAN RESOURCES ASSISTANT - AVAILABLE IMMEDIATELY
£23,000 - £27,660
Exciting Membership organisation are seeking an experienced Human Resources Assistant to join their busy department. You will be responsible for a broad range of HR administration, from recruitment and payroll through to database maintenance and drafting official correspondence. You will be the first point of contact for all training and development as well as ensuring all filing and administrative systems are kept in order.
You will have the following experiences:
- HR administration within a busy team environment
- Understanding of Payroll processes
- Bright and intuitive with ability to prioritise a busy workload
- Excellent IT skills and database management experience
If you have strong HR administration experience and are looking for your next challenge then email your CV today.
JUNIOR OFFICE ADMINISTRATORS – PADDINGTON BASED ARCHITECTS
MUST BE AVAILABLE IMMEDIATELY!
Award winning architects firm in the Paddington area are looking for 2 new members of their team to do Reception and Office Administration.
You would be manning the phones, ordering stationery, filing documents, booking meeting rooms and generally getting involved in the running of the office.
This is an excellent chance for a bright school or college leaver to start their office career in London.
You will need the following:
- A professional telephone manner
- Smartly presented
- Excellent written and spoken English
- Flexibility with drive, energy and enthusiasm
These roles are Temp to Perm so you must be available to start immediately and be happy to work initially as a temp.
MEMBERSHIP ACCOUNT MANAGER WITH LINE MANAGEMENT EXPERIENCE
A great opportunity for you to work for a well-established Membership organisation managing a small team of 2/3 Executives. You will:
Job requirements include:
- Manage, coach, mentor & develop the team to provide a high level of service to their members & committee representatives
- Oversee & develop the admin and reporting activities i.e. producing minutes & agendas for the committees
- To develop relationships with & work with key stakeholders including committee representatives & other departments
- To build external relationships growing the number of subscribers and products
- Customer focused/Account Management background
- Good standard of education
- Management experience
- Managing stakeholders at all levels is essential
- An understanding of structure/workings of a professional membership body – ideally in the business /accountancy field
Benefits include a competitive pension, health care, season ticket loan… the list goes on!
INTERIM EDUCATION OPERATIONS MANAGER
Meaty Line Management and Education Operations role for first class candidate with a proactive approach!
Our client is a dynamic Education driven Membership Body and they need a safe pair
of hands to manage a team of 5 Education and Exams staff to cover a secondment.
This role is 12 months in the first instance and will be to start in August 2014.
You will take responsiblity for Recruitment, Induction, Training, Regular team meetings,
Performance reviews. You will also feed back any changes which need to be implemented
throughout the team. You will work with the Head of Finance and manage, monitor and set the budget and have
a proven track record of this type of work. You will also work closely with the Marketing team on campaigns and ensure that the team is clear on the impact of these on student enrolments.
3-5 years Education Management is essential; Professional Body or Institute of Higher Education, as is an understanding of exams administration processes. Email your CV now - immediate interviews!
EDUCATION POLICY AND ENGAGEMENT OFFICER – HEALTH SECTOR
Interesting Regulatory Body in the Health Sector are looking for an Education Policy and Engagement Officer to support the Managers with the development and delivery of their education strategy.
You would be gathering intelligence and assessing risk, together with planning engagement with students and service users. You will also be co-ordinating stakeholder activities and assisting with timely delivery of education strategy work streams.
You will need to be Degree level educated with policy experience within education (ideally healthcare). You will also need to have experience managing complex projects and excellent networking and relationship building skills.
Excellent opportunity for a policy assistant or executive, looking for their next step with an interest in education and healthcare.
CONFERENCE MANAGER – INTERNATIONAL AFFAIRS
High profile prestigious international current affairs body are looking for a Conferences Manager to start in September 2014 to cover maternity leave.
You would be working in a busy team of 5 on a range of international conferences giving you the opportunity be hands on with conference logistics and also meet leading players in the world of international affairs.
Duties will include managing, speaker, sponsor, delegate and venue logistics and administration as well as setting and controlling budgets.
You will need the following:
- A strong track record in B2B events/conference management
- An interest in and understanding of international affairs
- Database experience
- Marketing and design expereince
- Budgetary control
- Able to prioritise, juggle projects, troubleshoot and work quickly and accurately
- The ability to speak a foreign language would be a plus
Send us your CV asap to be considered.
PART TIME DATA ADMINISTRATOR – 18 HOURS PER WEEK
£20-24,000 PRO RATA
Interesting health related public sector body based in Victoria are looking for a Part Time Data Administrator to work with them for 18 hours per week.
You would be getting involved with data inputting information on the database and spreadsheets, maintaining recording keeping systems, cross checking information, providing reports and producing data for the website. You will also do some general clerical work for the team.
You will need to have a minimum of 2 years’ experience in a similar role together excellent MS Offices skills and experience using a database.
You will also need to have 45 wpm accurate typing and be educated to A Levels or equivalent.
Send us your CV asap to be considered.
DIRECTOR LEVEL PA
Leading Membership Organisation is seeking an experienced PA to support their Executive Director. This is an exciting opportunity to work within a team of PA’s taking primary responsibility for the Executive Director. You will have proven experience of diary management, typing and complex travel arrangements. There will be budget management, invoicing and expense claims along with events organisation.
You will have the following experience:
•Senior level PA experience with complex diary management and travel arrangements
•Excellent MS Office package including PowerPoint and Excel
•A positive and professional approach with the ability to work within a team
Email your CV to us now to be considered.
EVENTS SPONSORSHIP OFFICER
Interesting independent membership body in London are looking for an Events Sponsorship Officer to work in their Partnership Team.
The team works with a range of external partners in the commercial and third sector to secure income for the organisation by way of selling sponsorship and exhibition packages through their annual programme of events.
In this role, you would be responsible for handling the delivery of sponsorship and exhibition packages sold throughout the year ensuring services are delivered on time and to budget, updating the website, and maintaining the CRM system. You would also manage the associate partner scheme including organising the renewals schedule, managing the budget and ensuring services are delivered to the members to a high standard and developing a marketing strategy.
You will need to have the following skills and experience:
- Experience working with an events environment delivering exhibitions and/or sponsorship packages
- Excellent customer services skills
- Experience working with CRM systems (ideally Microsoft Dynamics)
- Excellent communication skills
Knowledge of or an interest in the healthcare sector would be an advantage.
GRADUATE FINANCIAL ADMINISTRATOR
£20,000 - £23,000
An opportunity for you to work for an International Think Tank with a small operations team working in a financial admin role. You will:
- Provide financial support to the office including; processing accounts payable & receivable, inputting financial data, bank reconciliations, processing expenses etc.
- Admin assistance to the operations team including; maintaining the database, filing, photocopying, printing & answering the phone
You will be a Graduate with over 1 year’s financial admin experience.
Benefits include amazing holiday allowance!!
INTERIM HEAD OF EVENTS (1 YEAR CONTRACT)
£50,000 PLUS 10% BONUS
Exceptional opportunity to join a leading Professional Body in the City to lead their Events Team for a year during a period of change.
Events take place throughout the year and include international conferences, workshops, webinars and dinners.
This is a hands on role which would involve taking responsibility for managing the events pipeline and having production input on the flagship events. The duties would include regularly tracking, benchmarking and reporting on KPI’s, taking part in weekly sales and production focussed meetings and supporting and leading the team. You would be managing 2 Conference Producers and an Events Operations Manager.
You will have a commercial events background with a strong leaning towards the content and production side of events. You will also have a strong marketing focus and good communication and copywriting skills.
Interviews in July for an August/September start, apply today.
MARKETING COORDINATOR, ARCHITECTS
Award winning City based Architects with International offices, needs proactive, creative Marketing Coordinator. In this role you will:
* Act as the key producer of materials and content that supports the office's direct and
indirect business development efforts
* Work under direction of senior staff to write, design and produce proposals,
presentations and other material used to help the firm win work and grow online presence
* Engage and collaborate with the firm's network of PR, Communications and Marketing
You will be a confident user of Indesign and Publisher, in addition to the MS Office suite. Your experience will have been gained within an Architects, Designers, Built World or the Creative industries and you will be comfortable working in an autonomous role within a team setting.
Leading Membership body based in the City are looking for an Executive to support their Regional Members.
You would be getting involved in helping to raise the profile and standing of the organisation and its members under the direction of the Regional Director. You will also support District Society Committees by acting as Committee Secretary, support team activities, engage with local members to deliver services and undertake projects.
If you are a Graduate with skills in the following areas we’d be keen to hear from you.
- Social Media
- Marketing and Communications
- Committee support
- Excellent client facing skills
COMMERCIAL EVENTS EXECUTIVE (1 YEAR CONTRACT)
Excellent opportunity for an Events Organiser with experience from a commercial environment to join a leading industry body in the finance sector.
You would be assisting the Events Manager with providing smooth and efficient end to end events logistics for their programme of events which includes UK and international conferences, awards dinners, breakfast briefings and webinars.
You will be taking responsibility for venue sourcing and management, building relationships with suppliers and speakers, producing packs and PowerPoint presentations and looking after the financial administration. You will also have a chance to attend some of the events to assist with the smooth running on site.
You will need the following:
- 2 years’ plus events logistics experience from a commercial environment
- Flexibility, efficiency and self-motivation
- Excellent interpersonal skills
This role is a 12 month contract to cover maternity leave.
EXPERIENCED PA TEMPS NEEDED
£12-15 PER HOUR
Exciting opportunities in exciting central London companies available for confident and experienced Personal Assistants/Secretaries.
We recruit for a broad range of clients, including well-known organisations in Public Sector, Membership, Arts, Charity and Legal fields. We are looking for candidates with:
• At least two years’ relevant experience
• Excellent diary management skills
• Proficiency with the MS Office Suite
• Confidence making travel arrangements and setting up meetings
If you have the right skills and are looking for the flexibility of temp and contract work then we would love to hear from you, send us your CV today!
START A NEW CAREER IN RECRUITMENT
Opportunity for proactive, business minded mature person (with at least 5 years work
experience since College) to start a new career in the world of Office Staff Recruitment.
As a Recruitment Consultant you'll:
-Interview candidates for Temporary and Permanent Business Support roles
-Liaise with Clients - and bring the two sides together
-Build and develop successful relationships using your initiative to the full
-Run your own day in a busy team environment
-What are you doing now?
Successful people have joined us from careers in
-The Office World - you're an EA, Senior PA, or Office Manager
-Retail or Hospitality Management - with plenty of people responsibility
-Graduate or Professional Trainee Schemes - now you want something more creative
-HR or Administration - you've done some interviewing and recruitment
-Events and Media - you're used to results and deadlines
-Sales and Marketing - you're ready to use these skills more subtlely
Our career package includes a good starting salary, both team and individual bonuses, and ongoing training which harnesses your transferable skills.
If you'd like to be considered for a career in Office Staff Recruitment with Covent Garden,
one of London's longest established agencies, please let us have your CV, together with
covering letter indicating why a move into Recruitment would appeal.