THIS IS A SELECTION OF JOBS – PERMANENT AND TEMPORARY – AVAILABLE THROUGH COVENT GARDEN
To apply for a specific job please click on firstname.lastname@example.org and enter the Job Title in the Subject line.
Don’t see quite what you’re looking for?
We would also be pleased to hear from you if you are looking for a position that’s similar to the ones included below, as we always have new vacancies being registered with us, and only some of our openings are featured on this page.
HR MANAGER, PARTNERSHIP BACKGROUND
Award winning Architects and Designers in the heart of Central London needs HR Manager to set the tone in the HR and L&D team and lead from the front.
In addition to first class communication skills plus an approach which is attuned to the direction of the company, you will have proven experience of successfully managing an HR and Training function in a professional services or creative services business, either as head of department or a senior member of the team with responsibility for a broad remit. You will also be CIPD qualified.
You will enjoy a role in which you will directly see the results of your efforts, both strategic and practical. You will manage 2 staff members and ensure a coordinated approach on absence monitoring, remuneration and benefits, aswell as taking responsibility for the ongoing professional training and development budget.
There is also the opportunity to lead the practice through the IIP process and other external accreditations.
WEST END PROPERTY TEAM SECRETARY
c.£29,000 plus benefits
Successful West End Property Consultancy are looking for a keen, proactive Team Secretary to help them move their business along and make your mark on the department.
You will be proactive, organised and positive and your responsibilities will include:
Organising filing cabinets, file closure and archiving
- Tenders, case studies and CVs
- Audio typing of emails, reports and invoices
- Diary management, arranging meetings and telephone conference calls
- Maintaining client timetables, trackers and meeting minutes
- Liaise across the company with other departments
You will have solid skills with a real enjoyment of being the central organiser in your team.
Email your CV to us now to be considered!
2ND JOBBER MEDIA RECEPTIONIST
Leading media organisation needs two high calibre receptionists to be the central point of contact for their newly refurbished City office. They are extremely well established and have been publishing newspapers, magazines and books for over 100 years and boast a great working office atmosphere.
In this role you will:
- Be the first point of contact for visitors/directors and staff, provide VIP treatment to all arrivals, check them in and issue visitor passes
- Work closely with other receptionist and Office Manager, communication is key
- Be one step ahead at all times, know who is arriving daily and which meetings are taking place
- Confident with MS office, be a good communicator and happy to work in a team.
- Prepare lunches, book and clear meeting rooms, distribute post, answer phones and other ad hoc duties
You will have:
- Some previous reception experience with a background/interest in media
- Would ideally suit a second jobber
- Great communication skills with a happy disposition and enthusiasm
- Flexible, reliable, personable and able to hit the ground running with a muck in attitude
TEAM PA, WEST END ASSET MANAGEMENT CO.
To c.£35,000 plus 10% pension
Successful, dynamic West End Asset Management Co needs commercially minded, savvy Team PA to support the Head of the Sales team plus his team. In this central role, you will:
-Organise multiple diaries and travel itineraries
-Negotiate corporate rates within Hotels
You will enjoy a busy role in which juggling, prioritising and communicating are the daily standard. This team work hard and play hard. Their CRM system is Salesforce so if you have used this before that would be an advantage. You will be qualified to a minimum of A Level standard with a solid track record of Team Assistant / PA work, and have at least one of the following:
-Asset Management experience
-Experience of supporting a Sales Team
-Experience of working within a small close knit company
Benefits include a 10% non contributory pension scheme, an annual discretionary bonus, health care and life insurance plus a sociable, friendly working atmosphere. Email your CV to us now to be considered!
PART TIME RECEPTIONIST, MONDAYS AND TUESDAYS
Leading, high profile lobbying and Membership body needs friendly, professional Receptionist. This is a job share, Mondays and Tuesdays 8:45am-5:00pm working within our client’s office, a stone’s throw from St James’s Park.
You will meet and greet and take calls; also organise the post and liaise with contractors such as cleaners etc.
You will have a bright and cheerful demeanour and and a demonstrated commitment to a long term part time role.
You will preferably have some Reception, Switchboard or Customer Services experience and enoy a central position in which you will get to know all the staff from different departments and external contacts.
We are looking for an experienced Administrator to support a busy Committee Unit in a global professional body based in Central London.
The successful candidate will have a strong administrative background within a process driven environment. You will :
- be a key member in supporting the smooth running of committee meetings
- have excellent organisational and time management skills
- have the ability to work to strict deadlines, juggle various tasks and confidently deal with senior stakeholders
The right person need to possess excellent written and verbal English with attention to detail, strong proof reading and MS office skills.
If you think that this sounds like you and you are looking for a busy supporting role then please send us your CV today!
EVENTS OFFICER NEEDED FOR WEST END CHARITY
6 MONTH CONTRACT
We are currently recruiting for an Independent Charity in the Health Sector who are looking for experienced Events Officer to manage, co-ordinate and undertake events logistics for a range of new conferences and seminars.
The role will involve managing speakers, liaising with venues, managing budgets and getting involved in the marketing and promotional work for the events. You will also have the opportunity to work on a new flagship annual summit.
You will need solid event organising experience, ideally conferences and seminars, together with strong organisational and project management skills. You will also be able to manage the budgets and be happy to attend events as necessary.
This role is initially being offered as a 6 month contract but there may ultimately be an opportunity for extension or permanent employment.
MARKETING AND COMMUNICATIONS MANAGER
Interesting and long standing medical membership body based in the West End are looking for a Marketing and Communications Manager to cover maternity leave for 12 months.
This is a diverse broad ranging role taking responsibility for the promotion of the organisation and its activities to a wide audience.
Duties will include developing a clear marketing and communications strategy, project managing and leading on their website, editing and producing high quality outbound communications, co-ordinating the design and production of their Newsletter and taking the lead in researching and developing new ideas.
You will also be managing two more junior staff members in Communications.
You will need:
- A Degree in a Business or Marketing related subject
- A minimum of 3 years’ Marketing experience including copywriting
- Staff management experience
- A post graduate marketing qualification would be desirable
DOCUMENT CONTROLLER / PROJECT ADMINISTRATOR FOR LEADING WEST END ARCHITECTS
Excellent opportunity for an experienced Document Controller/Project Administrator to work for a global design and architecture firm based in the heart of the West End.
The role would involve assisting the Project Teams with the administration for their day to day projects, arranging meetings, invoicing, tracking contracts and managing the documents and drawings.
You would need to have project administration experience together with skills in Document control. You will also need excellent MS Office skills, strong communication skills and an efficient and organised approach.
In addition to a competitive salary, the role offers health insurance, life assurance, an employee assistance programme and season ticket loan.
LEGAL SECRETARY, PROPERTY LITIGATION
£37,000 with performance related bonus of up to £1,500
Highly successful Commercial Law firm needs polished secretary to support delightful Property Litigation team (Partners plus solicitors and support staff).
This role is a challenging business support position which offers the chance to make your mark and really become the right hand person in the team. The fee earners will benefit from your proactive approach plus appreciate your technical skills (you will need minimum 65wpm typing and really good MS Office skills). You will be an effective gate keeper and have the support of the inhouse secretarial services division for long documents.
You will have a recent, solid track record in Property Litigation with experience of maintaining routine billing, billing guides and financial records, and you will also be keenly seeking your next career step in the heart of the West End. Very friendly team plus lovely offices!
EXECUTIVE ASSISTANT WITH EVENTS AND HR DUTIES
Interesting professional body linked to health and education are looking for an Executive Assistant to work for their CE and President and also take responsible for HR and Event organising.
The role will involve providing full secretarial support, composing and typing letters, managing diaries, arranging hotels and travel, organising meetings and minute taking.
You will also manage a number of events for the organisation where you would source and book venues and speakers, liaise with delegates and attend the events to ensure smooth running on the day.
HR duties would include dealing with recruitment, starters and leavers and managing the personnel records.
This role has line management responsibility for one administrator.
You will need to have solid experience working as an EA at senior level together with some experience of event organising. HR experience would be desirable.
You will also need strong MS Office skills in Word, Excel and Outlook together with excellent written and verbal communication skills and an organised and enthusiastic approach.
ADMINISTRATOR WITH INVOICING SKILLS
Leading business publishing and conference organising company based in the City are looking for an Administrator to work in one of their conference teams.
The role would invoice working with the Director of Events and co-ordinating with the finance team to ensure accuracy and effectiveness of finance operations. You will be working with vendor forms and providing banking information and appropriate instructions. You will also issue all invoices and credit notes, handle all payment related enquiries and deal with expense claims.
You will need to have solid admin experience with skills in invoicing, accounts payable and financial operations. You will also be proficient in Excel and confident dealing with people at all levels.
Excellent opportunity for a second jobber finance administrator to move into a large well known organisation.
RECEPTIONIST WITH 5 STAR HOTEL BACKGROUND - 6 MONTH CONTRACT
Excellent opportunity for an experienced Receptionist with a 5 star hotel background to work for a prestigious Membership Body based in the West End.
You would be working in a Front of House team that prides itself on providing first class service to its guests and members. The role will involve meeting and greeting guests in a warm and welcoming manner and ensuring guests and members are introduced to each other efficiently and politely.
You will also take incoming calls, transferring to the right person and dealing with enquiries. You will liaise with the conference and banqueting teams regarding daily bookings, undertake sales of memorabilia and distribute faxes.
You will need to have a minimum of a year’s experience working either for a 5 Star Hotel or similar. You will also need to be well presented with a smart image and be self motivated with excellent communication skills.
MARKETING EXECUTIVE – ECONOMIC PRODUCTS
Leading Professional Institute based in Moorgate are looking for a Marketing Executive to join their Corporate and Member Marketing team.
The role will involve the management of the production and promotion of their corporate portfolio of economic commentary which includes reports, webinars, videos and events.
You will support the team in developing and implementing integrated marketing and communications plans using a full range of marketing techniques and tools. You will also produce and distribute branded marketing collateral and create and manage email campaigns including copywriting, template creation, monitoring and producing post-campaign analysis and reports.
You will need to have solid experience in Marketing and/or Communications ideally from within a B2B or Membership Body environment. You will also have an interest in or understanding of economic issues.
Excellent opportunity to use your full range of digital and print marketing skills in an interesting and progressive environment.
QUALITY ASSURANCE MANAGER – HIGH PROFILE HEALTH SECTOR REGULATOR
One of our clients, a Regulatory Body in the Health Industry are looking for a new Quality Assurance Manager to manage and administer their relationships with contracted external Quality Assurance Suppliers.
You would be actively monitoring the supplier’s performance against the contract specification and Service Level Agreements and contributing to the development and maintenance of the supplier contracts by way of annual reviews and improvements.
You would also get involved in receiving and processing reports from the QA supplier in relation to programme approval, maintaining a register of key risk areas and developing and maintaining a high quality records management system.
You will need to have solid experience in Quality Assurance including managing large contracts and driving quality improvements. You will also need excellent analytical skills, problem solving skills, knowledge of budget processes and excellent communication skills
HR AND PAYROLL ADMINISTRATOR
Excellent opportunity for an experienced Payroll Administrator to work for this well known Membership Body in the Animal world.
The role is working in their HR Department focussing on dealing with the monthly payroll for 250 staff. You would be inputting all the variable data and passing on to the payroll provider, calculating maternity and paternity pay and dealing with payroll queries. You will also be managing the administration of their pension scheme.
In addition to payroll, you will also have the opportunity to assist with some general HR administration duties including processing starters and leavers, taking up references and updating the HR system.
You will need a minimum of 1 year’s solid payroll administration experience together with knowledge of how to calculate maternity and paternity leave and pensions administration.
You will also need to have excellent attention to detail and be happy to work in a small team mucking in and assisting as necessary.
Sage skills and knowledge of an HR database would be an advantage.
EXPERIENCED PA TEMPS NEEDED
£12-15 PER HOUR
Exciting opportunities in exciting central London companies available for confident and experienced Personal Assistants/Secretaries.
We recruit for a broad range of clients, including well-known organisations in Public Sector, Membership, Arts, Charity and Legal fields. We are looking for candidates with:
• At least two years’ relevant experience
• Excellent diary management skills
• Proficiency with the MS Office Suite
• Confidence making travel arrangements and setting up meetings
If you have the right skills and are looking for the flexibility of temp and contract work then we would love to hear from you, send us your CV today!
START A NEW CAREER IN RECRUITMENT
Opportunity for proactive, business minded mature person (with at least 5 years work
experience since College) to start a new career in the world of Office Staff Recruitment.
As a Recruitment Consultant you'll:
-Interview candidates for Temporary and Permanent Business Support roles
-Liaise with Clients - and bring the two sides together
-Build and develop successful relationships using your initiative to the full
-Run your own day in a busy team environment
-What are you doing now?
Successful people have joined us from careers in
-The Office World - you're an EA, Senior PA, or Office Manager
-Retail or Hospitality Management - with plenty of people responsibility
-Graduate or Professional Trainee Schemes - now you want something more creative
-HR or Administration - you've done some interviewing and recruitment
-Events and Media - you're used to results and deadlines
-Sales and Marketing - you're ready to use these skills more subtlely
Our career package includes a good starting salary, both team and individual bonuses, and ongoing training which harnesses your transferable skills.
If you'd like to be considered for a career in Office Staff Recruitment with Covent Garden,
one of London's longest established agencies, please let us have your CV, together with
covering letter indicating why a move into Recruitment would appeal.