Jobs





THIS IS A SELECTION OF JOBS – PERMANENT AND TEMPORARY – AVAILABLE THROUGH COVENT GARDEN

To apply for a specific job please click on cv@coventgardenbureau.co.uk and enter the Job Title in the Subject line.

Don’t see quite what you’re looking for?

We would also be pleased to hear from you if you are looking for a position that’s similar to the ones included below, as we always have new vacancies being registered with us, and only some of our openings are featured on this page.
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ADMINISTRATOR WITH INVOICING SKILLS
TO £25,000

 
Leading business publishing and conference organising company based in the City are looking for an Administrator to work in one of their conference teams.
The role would invoice working with the Director of Events and co-ordinating with the finance team to ensure accuracy and effectiveness of finance operations.  You will be working with vendor forms and providing banking information and appropriate instructions. You will also issue all invoices and credit notes, handle all payment related enquiries and deal with expense claims.
You will need to have solid admin experience with skills in invoicing, accounts payable and financial operations.  You will also be proficient in Excel and confident dealing with people at all levels.
Excellent opportunity for a second jobber finance administrator to move into a large well known organisation.

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RECEPTIONIST WITH 5 STAR HOTEL BACKGROUND
£19,000


Excellent opportunity for an experienced Receptionist with a 5 star hotel background to work for a prestigious Membership Body based in the West End.
You would be working in a Front of House team that prides itself on providing first class service to its guests and members.  The role will involve meeting and greeting guests in a warm and welcoming manner and ensuring guests and members are introduced to each other efficiently and politely.
You will also take incoming calls, transferring to the right person and dealing with enquiries.  You will liaise with the conference and banqueting teams regarding daily bookings, undertake sales of memorabilia and distribute faxes.
You will need to have a minimum of a year’s experience working either for a 5 Star Hotel or similar.  You will also need to be well presented with a smart image and be self motivated with excellent communication skills.

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MARKETING EXECUTIVE – ECONOMIC PRODUCTS
£28,500

 
Leading Professional Institute based in Moorgate are looking for a Marketing Executive to join their Corporate and Member Marketing team.
The role will involve the management of the production and promotion of their corporate portfolio of economic commentary which includes reports, webinars, videos and events.
You will support the team in developing and implementing integrated marketing and communications plans using a full range of marketing techniques and tools. You will also produce and distribute branded marketing collateral and create and manage email campaigns including copywriting, template creation, monitoring and producing post-campaign analysis and reports.
You will need to have solid experience in Marketing and/or Communications ideally from within a B2B or Membership Body environment.  You will also have an interest in or understanding of economic issues.
Excellent opportunity to use your full range of digital and print marketing skills in an interesting and progressive environment.

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QUALITY ASSURANCE MANAGER – HIGH PROFILE HEALTH SECTOR REGULATOR
c. £35,000


One of our clients, a Regulatory Body in the Health Industry are looking for a  new Quality Assurance Manager to manage and administer their relationships with contracted external Quality Assurance Suppliers.
You would be actively monitoring the supplier’s performance against the contract specification and Service Level Agreements and contributing to the development and maintenance of the supplier contracts by way of annual reviews and improvements.
You would also get involved in receiving and processing reports from the QA supplier in relation to programme approval, maintaining a register of key risk areas and developing and maintaining a high quality records management system.
You will need to have solid experience in Quality Assurance including managing large contracts and driving quality improvements.   You will also need excellent analytical skills, problem solving skills, knowledge of budget processes and excellent communication skills

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COMMUNICATIONS EXECUTIVE FOR MEMBERSHIP BODY
£27,000


Interesting Membership Body based near St James’ Park are looking for a Communications Executive to be responsible for a broad range of duties working in a team of two with the Communications Manager.
You would be managing the media activity around high profile campaigns, establishing a profile with the press and becoming their first point of contact, getting involved in updating social media and their website and managing delivery of their newsletter.  You will also produce analytic reports to measure the success of their campaigns.
You will need a minimum of a year’s solid experience gained within Communications (either in-house or agency) together with experience of using social media, a genuine interest in current affairs and an ability to understand and interpret complex messages.  You will also need to be happy working autonomously and using your initiative.

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HR AND PAYROLL ADMINISTRATOR
£25-27,000


Excellent opportunity for an experienced Payroll Administrator to work for this well known Membership Body in the Animal world.
The role is working in their HR Department focussing on dealing with the monthly payroll for 250 staff.  You would be inputting all the variable data and passing on to the payroll provider, calculating maternity and paternity pay and dealing with payroll queries.   You will also be managing the administration of their pension scheme.
In addition to payroll, you will also have the opportunity to assist with some general HR administration duties including processing starters and leavers, taking up references and updating the HR system.
You will need a minimum of 1 year’s solid payroll administration experience together with knowledge of how to calculate maternity and paternity leave and pensions administration.
You will also need to have excellent attention to detail and be happy to work in a small team mucking in and assisting as necessary.
Sage skills and knowledge of an HR database would be an advantage.

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WEST END RECEPTIONIST, 9:30-6:00
to c.£25,000 plus 3 free lunches per week


Well established, friendly engineers needs professionally presented career receptionist to be the central point of contact for their flagship West End office. They work on a diverse portfolio from minor alterations and extensions to major new buildings and refurbishment projects, and have an enviable track record both in the range of projects worked on and the company culture. Our client prides itself on a professional, relaxed atmosphere in the office; they work hard and they play hard.
In this role you will:

  • Work in a stand alone Reception role, make the job your own and keep control of the whole Reception area while building good working links with all the other staff
  • Use your Word and Excel knowledge for data entry, producing reports and taking on overflow administration for the team
  • Work 9:30-6:00 with 1 hour for lunch
  • Meet and greet and undertake Switchboard work
  • This role can have very busy periods, and can be quiet, so will be resourceful and happy with quiet periods
You will have;
  • Solid Reception experience within a professional office environment
  • Intermediate MS Office skills
  • Switchboard experience and a good eye for detail and presentation
  • Polished personal presentation with the ability to promote the Company in a positive and friendly way
Benefits include a free company lunch 3 times per week plus pension and life insurance.


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EVENTS PROJECT MANAGER FOR HIGH PROFILE ARTS FAIR
£40-45,000


We have a unique opportunity to work for an arts related Trade Association, Project Managing a yearly Arts Fair in Central London.
You would be taking full overall responsibility for organising the Fair, dealing with all of the events logistics work, setting and managing the budgets, participating in Board meetings and delegating work to staff members in satellite offices.  You will deal extensively with exhibitors, organising their spaces and contracts and you would also be responsible for setting up and running the office on site for the duration of the fair.
Initially you would be working with the current Fair Director working together on the 2016 Fair, learning the ropes and becoming familiar with the exhibitors and external contacts.
You would need the following:

  • Some solid Events Project Management experience
  • An ability to hold your own in Board Meetings, inspiring confidence and pulling everything together with confidence and flair.
  • Budgeting skills
  • Happy to mainly work alone (but with lots of external contact and support from Association’s CEO).
  • An interest in the arts.


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SECOND JOBBER FACILITIES ASSISTANT WITH EXCELLENT TRAINING
£22,000-£23,000
Working in a close knit team of 3, this is a really good opportunity to further your Facilities career within an established and friendly City Law Firm. The team cover the department between 8:00-6:00 and this role is a 35 hour week. This Company has  really good training policy and will support further study, for instance Health and Safety.
Duties will include:

  • Internal and External mail including couriers
  • Scanning and Photocopying for all departments
  • Configuring and setting up boardrooms for seminars and meetings
  • Assist IT to set up video conferences and conference phones
  • Printing and binding documents
  • Liaise with contractors
  • Planned Reception cover

You will have solid Facilities or Hospitality experience in a formal office environment and be well presented and clearly spoken. Benefits include 26 days holiday and a pension scheme.
Email your CV now to be considered!
 
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CLIENT LIAISON EXECUTIVE – LEGAL MEMBERSHIP BODY
£25,000


Excellent opportunity to work in a small supportive team within a leading membership body who organise conferences and events for the legal world.

You would be working closely with the Sponsorship Manager who manages the sponsorship agreements in relation to the events.  The role would involve liaising directly with existing and potential sponsors, sending out media packs and information, researching and contacting potential new leads and providing general administrative support.  You will also be involved in improving existing processes within the team.

This role is very client facing so you would need to have excellent communication skills, both written and spoken as well as some strong client-facing or sales experience gained within a busy office environment.

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EXECUTIVE ADMINISTRATOR – WORK 4 DAYS PER WEEK
£22,400 (£28,000 pro rata)

 
Excellent opportunity to work in a small team for a professional Membership Body based in the City.  You would be providing administrative and PA support to the Manager of the team, managing appointments, arranging travel, preparing agendas and minute taking.  You will also provide support on the delivery of projects and events and take the lead on individual projects.
You would have the chance to work with a supportive Manager who will be keen for you to take on responsibility, accompany her to meetings and build up relationships with senior stakeholders.
You will need to have some senior Administration and PA skills together with excellent written and oral communication skills and strong MS Office skills.
You will also be self-motivated, conscientious and interested in working in a role that’s more than just PA/Admin.
Hours are 9.15-5.15pm, working a 4 day week.

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EVENTS SALES EXECUTIVE – POLITICAL CONFERENCES
£27,000 plus up to £7,000 in bonuses

 
Excellent opportunity for an experienced Sales Executive with skills in delegate sales for conferences and events, to move into a high profile research body where you will get the chance to deal with leading figures in international affairs.
You would be researching markets and selling delegate places for conferences to ensure maximum paying attendance.  Duties would involve working with conference developers to help identify and refine each conference’s target audience, identifying potential media partnerships, using telephone and targeted emailing to follow up leads, building relationships with potential delegates and providing analysis.
You would be working to targets with an opportunity to earn up to £7,000 in extra bonus payments.
You will need:
 

  • A minimum of 2 years in a delegate sales related role
  • A proven track record of working towards and meeting set financial targets
  • Excellent verbal and written communication skills
  • A background in events and interest in international affairs would be an advantage

This is initially a 1 year contract with potential for extension. 

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MARKETING MANAGER, PROFESSIONAL EDUCATION AND COURSES
£31,000-£41,000


Leading global City based Professional Membership Body needs proactive Marketing Manager to lead on projects in product Marketing, and lead a small team of Marketing Assistants / Executives.  
You will:
 

  • Support the Marketing Relationship Manager in formulating Marketing strategy
  • Relationship building with stakeholders
  • Manage a portfolio of education related products in order to boost membership
You will ideally:
  • be Degree educated with a Marketing qualification
  • have a background in Marketing CPD courses, training and qualifications
  • have previously line managed
  • have Copywriting and proofreading skills plus budget management
  • have experience of digital marketing, CRM, Social Media, print and email Marketing

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EXPERIENCED PA TEMPS NEEDED
£12-15 PER HOUR
 
Exciting opportunities in exciting central London companies available for confident and experienced Personal Assistants/Secretaries.
We recruit for a broad range of clients, including well-known organisations in Public Sector, Membership, Arts, Charity and Legal fields. We are looking for candidates with:

• At least two years’ relevant experience
• Excellent diary management skills
• Proficiency with the MS Office Suite
• Confidence making travel arrangements and setting up meetings

If you have the right skills and are looking for the flexibility of temp and contract work then we would love to hear from you, send us your CV today!
 
 
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START A NEW CAREER IN RECRUITMENT
£28,000-£32,000


Opportunity for proactive, business minded mature person (with at least 5 years work
experience since College) to start a new career in the world of Office Staff Recruitment.
As a Recruitment Consultant you'll:
-Interview candidates for Temporary and Permanent Business Support roles
-Liaise with Clients - and bring the two sides together
-Build and develop successful relationships using your initiative to the full
-Run your own day in a busy team environment
-What are you doing now?
Successful people have joined us from careers in
-The Office World - you're an EA, Senior PA, or Office Manager
-Retail or Hospitality Management - with plenty of people responsibility
-Graduate or Professional Trainee Schemes - now you want something more creative
-HR or Administration - you've done some interviewing and recruitment
-Events and Media - you're used to results and deadlines
-Sales and Marketing - you're ready to use these skills more subtlely
Our career package includes a good starting salary, both team and individual bonuses, and ongoing training which harnesses your transferable skills.
If you'd like to be considered for a career in Office Staff Recruitment with Covent Garden,
one of London's longest established agencies, please let us have your CV, together with
covering letter indicating why a move into Recruitment would appeal.
 
 



 
  





 
 
 

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