THIS IS A SELECTION OF JOBS – PERMANENT AND TEMPORARY – AVAILABLE THROUGH COVENT GARDEN
To apply for a specific job please click on firstname.lastname@example.org and enter the Job Title in the Subject line.
Don’t see quite what you’re looking for?
We would also be pleased to hear from you if you are looking for a position that’s similar to the ones included below, as we always have new vacancies being registered with us, and only some of our openings are featured on this page.
AAT ACCOUNTS ASSISTANT WITH SAGE (FURTHER STUDY SUPPORTED)
Historical Membership Body based in The City needs safe pair of hands in their Accounts Team. Working as part of a close knit team, and using Sage 50, you will undertake the following duties:
- Sales Processing
- Receiving and processing invoices, expense forms and payments
- Managing daily post
- Credit Control
- Maintaining spreadsheets
- Reconciling accounts
- Reconciliation of Direct Debit Mandates
- Managing Petty Cash
- VAT Returns
The workload in this team is steady and you will always be busy. You will have a solid generalist Accounts processing background and have used Sage before. Among the experience you will have, you must have processed VAT returns. You will be AAT qualified or part way through and this organisation may be able to support further finance training. Of course, you will have a good people skills and really enjoy being part of a small, friendly team.
ADMINISTRATION MANAGER WITH HOSPITALITY AND EVENTS
Unique Membership organisation based in stunning offices in a listed building needs highly capable and proactive Senior Administrator with Venue Management experience. You will have the opportunity to make this role your own and deal with a very broad range of external contacts. Your team will be close knit and all dedicated to the smooth running of the meetings and events. These could range from small seminars and breakfast briefings to large scale meetings and dinners. A "muck in" approach is the key. Your background will probably be a mixture of Customer focused, and centred around corporate hospitality. You will have the gravitas to lead the admin team and you will also have the flexibility to take a hands-on approach to any tasks which need doing - for instance, one day you may find yourself covering reception. In addition to the inhouse hospitality offered by this organisation, there is an external conference once a year which you will have the chance to organise. You will also provide PA support to the DG and the Company Secretary.
TEAM SECRETARY IN PROFESSIONAL SERVICES
Great opportunity for an experienced Team Secretary to work for 3 Partners in a leading firm of Actuaries in Central London.
You would be getting fully involved providing a full secretarial service, typing, arranging meetings, providing general admin support, making amendments to documents using track changes and a range of other duties.
You will need a minimum of 2 years’ experience working as a Secretary in a professional and demanding environment. You will also have excellent attention to detail and MS Office skills. Experience using Track Changes in Word is essential.
Interviews w/c 21st July, apply now.
High profile membership body in Central London are looking for an Accounts Administrator to joint their finance team.
You would be working in a team keeping the cash book up to date, ensuring accuracy of entries to ledgers and the production of month bank reconciliations. You will also generate invoices, do monthly progress reporting and some credit control.
This is a great job for a second jobber in accounts who would like to put their skills to use in an interesting environment.
You will need to have some solid experience working in Accounts, together with strong communication skills and excellent eye for detail.
Experience of Sage and databases would be useful.
Immediate interviews, send us your CV today.
MARKETING & COMMUNICATIONS OFFICER CURRENT AFFAIRS BODY
High Profile International Affairs Membership Body needs proactive 2nd jobber Marketing and Communications Officer with excellent written skills and digital campaign experience. This is a varied all round Marketing and Communications role involving Direct Mail, Digital and also Communications and Writing work.
*Produce monthly newsletter
*Undertake PR & Marketing support for project / research / publication launches, conferences and high profile member events
*Work closely with Communications Director and other key staff to develop and manage the execution of marketing plans for the organisation and membership recruitment campaigns
You will ideally be of Graduate calibre with a demonstrated interest in working within a Membership or Think Tank environment.
MARKETING PROJECT MANAGER – UP TO 6 MONTHS – IMMEDIATE START
Exceptional opportunity to work for a leading industry regulatory body leading on several exciting projects over the next few months.
The role will involve 3 major projects which will you lead on alongside the Marketing Director:
- Leading the development, launch and marketing of a new e-learning programme for the industry
- Managing the development of a consumer awareness ad campaign across all channels
- Working on a 5 year strategic plan for internal and external communications
In order to apply for this role you will need to have a minimum of 2 years’ senior level marketing experience working in a high profile organisation. You will also have excellent written and oral communication skills and be adept at establishing strong working relationships with internal and external stakeholders.
This role will be for several months and can either be full time for a period of around 4 months or possibly part time (3 days per week) for 6 months.
ASAP start - send us your CV today.
EXECUTIVE ADMINISTRATOR, HEALTH BACKGROUND
Leading Royal College needs proactive and knowledgeable Senior Administrator to manage the President’s office. This is a hugely varied role and will draw upon your knowledge of the Healthcare sector (5 years plus experience in Healthcare or NHS related is a must), plus your experience of steering Committees and advising on the “bigger picture”. You will organise multiple committees and support regular meetings, manage the President’s office including supervising the work of 1 PA, flag up salient issues to the President and assist in coordinating and writing speeches. This is an exciting time to join this organisation – a new President has been appointed and will be in place for 3 years as theirs is an honourary position. In the light of this, you will preferably have experience of supporting a public figure on a 1:1 basis, plus a strong academic track record and research and analysis experience.
RECEPTIONIST - 12 MONTH MATERNITY CONTRACT
An opportunity for you to work for a Membership organisation on their front of house Reception dealing with inbound calls, organising meetings rooms, meeting & greeting clients and admin duties including stationery updates. You will have a Reception background with great communication skills, professional and very presentable. Please note that you must be able to start by the 11th August! Benefits include: 23 days holiday, health care, competitive pension & season ticket loan!
Personal Assistant to Chief Executive
£30,955 - £32,181 + Excellent Benefits
Exciting opportunity to be the Personal Assistant to the Chief Executive of a well established Membership Organisation. You will be responsible for providing support at Executive level including; extensive international travel arrangements, diary management and minute taking. You will be liaising with external stakeholders so confidence and excellent written and verbal communication skills are essential.
You will have the following experiences:
- Extensive international travel arrangements, minute taking and diary management
- Senior PA experience at Director/ Chief Executive Level
- Excellent MS Office skills
- Experience of invoice and expense processing
- The ability to prioritise conflicting deadlines and a busy workload
If you have the above experience and are seeking your next challenge supporting senior management then email your CV.
GRADUATE SOCIAL MEDIA MARKETING ASSISTANT
Are you a recent graduate with good social media knowledge looking to make your stamp in an organisation? Then this is the job for you!
This newly created role will give you the opportunity to manage and implement new social media strategies, market their events & conferences and assist with event management.
You will ideally have a Marketing Degree or equivalent (eg advanced/higher level apprenticeship with relevant work experience). You will have experience of using a wide range of social media tools for business especially Hootsuite, Klout, Clicky, tweetdeck, twitter, Google +, Facebook, Instagram, Linked In, Pintrest etc. Event Management experience would also be desirable.
* Excellent benefits available including 25 days (+ you buy an extra 5!, excellent pension & private healthcare.)
PA/OFFICE MANAGER WITH BUILDINGS/FACILITIES EXPERIENCE
up to £40,000
A great opportunity for you to work for a Central London based Membership Body. This role will involve PA and Office Management duties including managing any problems in this listed building. PA duties primarily involve organising travel, visas and meetings. There will also be line management of 2 junior members of staff.
You will have a PA background with experience of building management/facilities. You will also have experience of renewing/tendering for service contracts. Good working knowledge of HR & Personnel systems would be an advantage.
Benefits include 25 days holiday + you can buy an additional 5 days, private healthcare and 12% pension.
Fantastic opportunity to join a Statistics Team in a large professional membership body based in the City where you would be managing a team of analysts doing regular data collection from the members and producing statistical information.
You will be hands on doing a number of data collection and analysis exercises for specific members yourself as well as overseeing the work of 3 analysts.
You will also oversee the data subscription service which enables non-members to access the data, ensure the Statistics Helpdesk is well run and produce their flagship publication.
The role would suit a Graduate with a relevant degree who has a minimum of 5 years’ experience in statistics, including some collecting and publishing of data. You will also have some managerial/team leader experience.
Skills in SPSS or another statistics package is desirable.
BUSINESS SUPPORT MANAGER
Leading Royal College in Central London are looking for a key member of their team to support the Chief Executive in all aspects of their work.
The role will involve a broad range of duties including the following:
You would also get involved with writing speeches and presentations for the CEO and managing an administrator.
- Research and Analysis
- Strategy and Planning
- Board of Trustees support
- Meeting Support
- Governance and Compliance Support
You will need to have
- A Degree
- 5 years’ plus in Professional/Business environment
- Experience support a CE or Board of Directors
- Governance/legal knowledge would be beneficial
- You will also have excellent written and oral communication skills and be numerate and articulate, confident detailing with senior level Board members and happy to work with minimal supervision.
Immediate interviews, apply today.
PROJECT/DATA COLLECTION COORDINATOR
An opportunity to work for a friendly firm project managing/coordinating data collection exercises. You will:
•Plan & organise the preparation of documents
•Use your strong communication skills both verbally & on email
•Supervise the work load of the Data Collection Assistant
•Induction & training of temp staff
•Verify data, test new systems and organise & manage data collection projects
•Answering queries and attending meetings/take minutes
•Monitor/track exercise progress
•Update monthly reports
Skills required for this post include:
•Project management skills
•Strong written & communication skills
•Analytical & problem solving skills
•Strong use of Excel knowledge
•Government/NHS or Market Research experience would be useful
*Benefits include Life Assurance, pension & a performance related bonus
HUMAN RESOURCES ASSISTANT - AVAILABLE IMMEDIATELY
£23,000 - £27,660
Exciting Membership organisation are seeking an experienced Human Resources Assistant to join their busy department. You will be responsible for a broad range of HR administration, from recruitment and payroll through to database maintenance and drafting official correspondence. You will be the first point of contact for all training and development as well as ensuring all filing and administrative systems are kept in order.
You will have the following experiences:
- HR administration within a busy team environment
- Understanding of Payroll processes
- Bright and intuitive with ability to prioritise a busy workload
- Excellent IT skills and database management experience
If you have strong HR administration experience and are looking for your next challenge then email your CV today.
MEMBERSHIP ACCOUNT MANAGER WITH LINE MANAGEMENT EXPERIENCE
A great opportunity for you to work for a well-established Membership organisation managing a small team of 2/3 Executives. You will:
Job requirements include:
- Manage, coach, mentor & develop the team to provide a high level of service to their members & committee representatives
- Oversee & develop the admin and reporting activities i.e. producing minutes & agendas for the committees
- To develop relationships with & work with key stakeholders including committee representatives & other departments
- To build external relationships growing the number of subscribers and products
- Customer focused/Account Management background
- Good standard of education
- Management experience
- Managing stakeholders at all levels is essential
- An understanding of structure/workings of a professional membership body – ideally in the business /accountancy field
Benefits include a competitive pension, health care, season ticket loan… the list goes on!
INTERIM EDUCATION OPERATIONS MANAGER
Meaty Line Management and Education Operations role for first class candidate with a proactive approach!
Our client is a dynamic Education driven Membership Body and they need a safe pair
of hands to manage a team of 5 Education and Exams staff to cover a secondment.
This role is 12 months in the first instance and will be to start in August 2014.
You will take responsiblity for Recruitment, Induction, Training, Regular team meetings,
Performance reviews. You will also feed back any changes which need to be implemented
throughout the team. You will work with the Head of Finance and manage, monitor and set the budget and have
a proven track record of this type of work. You will also work closely with the Marketing team on campaigns and ensure that the team is clear on the impact of these on student enrolments.
3-5 years Education Management is essential; Professional Body or Institute of Higher Education, as is an understanding of exams administration processes. Email your CV now - immediate interviews!
EDUCATION POLICY AND ENGAGEMENT OFFICER – HEALTH SECTOR
Interesting Regulatory Body in the Health Sector are looking for an Education Policy and Engagement Officer to support the Managers with the development and delivery of their education strategy.
You would be gathering intelligence and assessing risk, together with planning engagement with students and service users. You will also be co-ordinating stakeholder activities and assisting with timely delivery of education strategy work streams.
You will need to be Degree level educated with policy experience within education (ideally healthcare). You will also need to have experience managing complex projects and excellent networking and relationship building skills.
Excellent opportunity for a policy assistant or executive, looking for their next step with an interest in education and healthcare.
CONFERENCE MANAGER – INTERNATIONAL AFFAIRS
High profile prestigious international current affairs body are looking for a Conferences Manager to start in September 2014 to cover maternity leave.
You would be working in a busy team of 5 on a range of international conferences giving you the opportunity be hands on with conference logistics and also meet leading players in the world of international affairs.
Duties will include managing, speaker, sponsor, delegate and venue logistics and administration as well as setting and controlling budgets.
You will need the following:
- A strong track record in B2B events/conference management
- An interest in and understanding of international affairs
- Database experience
- Marketing and design expereince
- Budgetary control
- Able to prioritise, juggle projects, troubleshoot and work quickly and accurately
- The ability to speak a foreign language would be a plus
Send us your CV asap to be considered.
DIRECTOR LEVEL PA
Leading Membership Organisation is seeking an experienced PA to support their Executive Director. This is an exciting opportunity to work within a team of PA’s taking primary responsibility for the Executive Director. You will have proven experience of diary management, typing and complex travel arrangements. There will be budget management, invoicing and expense claims along with events organisation.
You will have the following experience:
•Senior level PA experience with complex diary management and travel arrangements
•Excellent MS Office package including PowerPoint and Excel
•A positive and professional approach with the ability to work within a team
Email your CV to us now to be considered.
GRADUATE FINANCIAL ADMINISTRATOR
£20,000 - £23,000
An opportunity for you to work for an International Think Tank with a small operations team working in a financial admin role. You will:
- Provide financial support to the office including; processing accounts payable & receivable, inputting financial data, bank reconciliations, processing expenses etc.
- Admin assistance to the operations team including; maintaining the database, filing, photocopying, printing & answering the phone
You will be a Graduate with over 1 year’s financial admin experience.
Benefits include amazing holiday allowance!!
INTERIM HEAD OF EVENTS (1 YEAR CONTRACT)
£50,000 PLUS 10% BONUS
Exceptional opportunity to join a leading Professional Body in the City to lead their Events Team for a year during a period of change.
Events take place throughout the year and include international conferences, workshops, webinars and dinners.
This is a hands on role which would involve taking responsibility for managing the events pipeline and having production input on the flagship events. The duties would include regularly tracking, benchmarking and reporting on KPI’s, taking part in weekly sales and production focussed meetings and supporting and leading the team. You would be managing 2 Conference Producers and an Events Operations Manager.
You will have a commercial events background with a strong leaning towards the content and production side of events. You will also have a strong marketing focus and good communication and copywriting skills.
Interviews in July for an August/September start, apply today.
MARKETING COORDINATOR, ARCHITECTS
Award winning City based Architects with International offices, needs proactive, creative Marketing Coordinator. In this role you will:
* Act as the key producer of materials and content that supports the office's direct and
indirect business development efforts
* Work under direction of senior staff to write, design and produce proposals,
presentations and other material used to help the firm win work and grow online presence
* Engage and collaborate with the firm's network of PR, Communications and Marketing
You will be a confident user of Indesign and Publisher, in addition to the MS Office suite. Your experience will have been gained within an Architects, Designers, Built World or the Creative industries and you will be comfortable working in an autonomous role within a team setting.
Leading Membership body based in the City are looking for an Executive to support their Regional Members.
You would be getting involved in helping to raise the profile and standing of the organisation and its members under the direction of the Regional Director. You will also support District Society Committees by acting as Committee Secretary, support team activities, engage with local members to deliver services and undertake projects.
If you are a Graduate with skills in the following areas we’d be keen to hear from you.
- Social Media
- Marketing and Communications
- Committee support
- Excellent client facing skills
EXPERIENCED PA TEMPS NEEDED
£12-15 PER HOUR
Exciting opportunities in exciting central London companies available for confident and experienced Personal Assistants/Secretaries.
We recruit for a broad range of clients, including well-known organisations in Public Sector, Membership, Arts, Charity and Legal fields. We are looking for candidates with:
• At least two years’ relevant experience
• Excellent diary management skills
• Proficiency with the MS Office Suite
• Confidence making travel arrangements and setting up meetings
If you have the right skills and are looking for the flexibility of temp and contract work then we would love to hear from you, send us your CV today!
START A NEW CAREER IN RECRUITMENT
Opportunity for proactive, business minded mature person (with at least 5 years work
experience since College) to start a new career in the world of Office Staff Recruitment.
As a Recruitment Consultant you'll:
-Interview candidates for Temporary and Permanent Business Support roles
-Liaise with Clients - and bring the two sides together
-Build and develop successful relationships using your initiative to the full
-Run your own day in a busy team environment
-What are you doing now?
Successful people have joined us from careers in
-The Office World - you're an EA, Senior PA, or Office Manager
-Retail or Hospitality Management - with plenty of people responsibility
-Graduate or Professional Trainee Schemes - now you want something more creative
-HR or Administration - you've done some interviewing and recruitment
-Events and Media - you're used to results and deadlines
-Sales and Marketing - you're ready to use these skills more subtlely
Our career package includes a good starting salary, both team and individual bonuses, and ongoing training which harnesses your transferable skills.
If you'd like to be considered for a career in Office Staff Recruitment with Covent Garden,
one of London's longest established agencies, please let us have your CV, together with
covering letter indicating why a move into Recruitment would appeal.